It’s almost 2019 and AI-driven technology is entering our lives in more ways than ever before. You can use personal assistant apps to help you complete all kinds of tasks—from sending a message or scheduling a meeting—to reordering groceries and queuing your favorite dinnertime playlist. Pretty soon cars will be able to drive themselves… isn’t it about time someone built world-class software to fill Judicial Council forms and legal documents, too?

That’s our mission at Lawyaw. We’re taking the mundane task of manually filling out Judicial Council forms, and turning it into a simple, automated process that saves you time and frustration. This post outlines all the ways our cloud-based software streamlines the filing process, so you can get some of your valuable time back.

Reduce the amount of data entry required to fill Judicial Council forms

The first way Lawyaw can save you time is by dramatically reducing the amount of repetitive data entry required to fill Judicial Council forms. All you have to do is enter your client information once (name, email, phone, and address) and our software automatically fills in the relevant form fields any time you fill Judicial Council forms for that client. You can also enter your attorney information (contact info, fax, and state bar number) and keep it on file, so you can quickly and easily auto-populate your forms every time you file. If you have more than one attorney actively working on cases, anyone at your firm can select the representing attorney and Lawyaw will automatically populate all the court forms for that filing.

The fastest way to start new court forms filings

Form sets are a surefire way to get a head start on new filings. You can create custom form sets for scenarios where you’ll need to use the same sets of forms over and over again, like a case initiation (FL-100, 150, 300, 335).

Here’s how it works:

  1. Begin by creating a client, then choose “Company” instead of “Person.” Label it “Family Law Form Sets,” for example. Save that client.

  2. Now create a project and call it “Case Initiation.”

  3. Then click into that project and add the forms you’ll typically need. Don’t worry, you can always add or remove forms when you’re ready to use your set with a client.

Now it’s time to set up your forms:

  1. Next, click “Go to Drafting.” Don’t add any information at this point: that will happen later when you use this form set with a client.
  2. You can then click into each form and check off boxes or enter information that you think you’ll use most of the time you’ll fill these forms. Again, all of this can be edited for each client.

Any boxes you check off and data you enter will be saved with this form set, giving you a big head start for the next time you need to begin a new filing. Now that you have your form sets saved, you can use them to quickly start the filing process for your next client.

How to start a new filing with form sets

Before you start, make sure you’ve already created your new client or that one exists. Your duplicate will go under that client.

    1. Click into your “Family Law Forms Set” we created in the above example. Click into the project titled “Case Initiation.” You’ll see the “Duplicate” button above the summary box.

    2. Next, name the new project, and change the client you need to duplicate the project to. Click “Duplicate.”

Lawyaw then immediately duplicates the project and takes you to the new project in the selected client. Next, click “Go to Populate” and we’ll fill in your stored attorney information and client information. Depending on the forms you’re populating, there may be some additional information you can enter in the “Populate” section.

Click “Go to Drafting” and you’ll see we’ve filled in everything from the Populate window and retained all the boxes you’ve checked and values you entered when creating your original form set.

Batch processing

Lawyaw can help you fill all the Judicial Court forms you need for a client filing at once, thanks to the time-saving ability to group all the forms you need in one easy-to-access place.

To group forms, first search for all the state and county court forms you need for your filing. Click “Add” to include any up-to-date form in your group, where you can easily populate all the required forms at once. You can also add any external Word or PDF documents to the filing, even if they weren’t created in Lawyaw.

Efficient collaboration

Since Lawyaw is cloud-based, we make it easy to collaborate with other members of your team. You can start filling out Judicial Council forms for your client then leave it for another person on your team to seamlessly pick up where you left off. Lawyaw gives you one platform for your firm to collaborate on across clients and projects. No more lost work, starting over, or keeping track of different file versions.

Plus, all team members can access client and attorney information. This means anyone can easily complete forms for another member of the team and eliminates the need to enter data multiple times. Once the information is entered once, Lawyaw will populate the stored attorney and client information across all the forms you need to fill for that client.

Rights management
You can assign users to be admins with full access to everything, or manage access to individual clients.

Case status monitor
You can monitor the progress of a case by indicating the status of a client project: In Progress, Review, or Completed.

Case statuses make it easy for you to see how cases are progressing, and can also help you manage your internal workflow. Many firms mark the projects as “Review” when they’re ready for the attorney to jump and review the filing. Selecting “Completed” doesn’t lock your filing, since you can always jump in and make changes to that set of forms or duplicate it to use with the same client later.

All in one easy-to-use platform

Just because the forms are filled in and completed doesn’t mean the process is over. Lawyaw can help you more efficiently manage your filing at every stage of the process.

Built-in e-signing
Lawyaw has a built-in federally compliant e-sign tool to streamline the filing process. After you’ve completed drafting your documents, click the “Sign” button in the lower right. Select the documents and forms you want to sign or send out for e-sign.

Next, select everyone who needs to sign the documents. If you’re sending to a client to sign, enter their name and email. We’ll automatically drop signature and date boxes into the right place on the forms. (You can even upload documents that weren’t created in Lawyaw and quickly drop in signature and date boxes.) Next, click into the newly created boxes and either sign yourself or assign to the person who needs to sign. Once you finalize the documents, we’ll automatically send an email to your client asking them to sign. You’ll get a notification when your client views and signs their documents.

Now all you have to do is file

Congrats! You’re almost done.

If you’re using an e-filing service you can download the entire set of forms and documents as a ZIP file, nicely packaged as individual forms to hand off to your filing service. If you need to print out the completed set of forms or email it, you can download the entire set as one PDF document, too.

Form sets are just one of the reasons why Lawyaw is the fastest way to fill Judicial Council forms. Learn more about how our cloud-based application makes cross-platform collaboration easier in this blog post.